SUPPLY OFFICER (TJO)

This position is located in the Office of the High Commissioner for Human Rights (OHCHR) at Headquarters in Geneva. The Supply Officer reports to the Head of the Procurement, Logistics, and Global Support Unit (PLU) in the General Administrative Services Section (GASS) in the Programme Support and Management Services (PSMS).

Within delegated authority, the Supply Officer will be responsible for the following duties. This job is primarily involved with supply chain, logistics, and property management; acquiring, furnishing, managing, and tracking all types of supplies, equipment, material, property, and services to OHCHR; managing and inspecting supplies; drafting guidelines and write-off cases; and supporting PLU and the Local Property Survey Board (LPSB). An incumbent at this level typically:

• Develops, reviews, monitors, assesses and manages guidance, procedures and operational workflows for the provision of global support services and management of files and records.
• Plans and prepares forecasts, analysis, and reports of Organization’s machinery, equipment, tools, materials, services, supplies, and utilities.
• Designs, develops updates, and makes use of relevant software for tracking, reconciliation, and costing purposes.
• Initiates actions leading to procurement, maintenance, write-off and disposal of items.
• Undertakes market research and reviews best practices in programme development and adapts such practices to United Nation’s (UN) requirements.
• Establishes and/or reviews OHCHR requirements. Initiates actions to fulfill and control these requirements.
• Conducts technical survey visits to plan and ensure most efficient use of resources.
• Develops plans for redeployment of surplus assets and equipment.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained across relevant functional areas.
• Analyzes problems, audit and performance reports on OHCHR activities and provides remedial action programmes where required.
• Maintains accurate allocation and control of all equipment and stores received, stored and distributed by OHCHR.
• Prepares reports for submission to PLU and counterparts.
• Monitors Third Party procurement status.
• Reviews, prepares, and defends write-off and disposal cases and initiates action to fulfill and follow-up on approved recommendations.
• May provide guidance to or supervise new/junior staff.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• May perform other related work as required.

• PROFESSIONALISM: Knowledge of supply operations, practices and management. Ability to specify business rules in the specific supply or programme support area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, engineering, supply chain or other relevant field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or database management programs is an advantage.

A minimum of five years of progressively responsible experience in supply chain services, administration, logistics, engineering, property management or related area is required. Experience in supporting global operations for an international organization is required. Expertise in MS Office applications; Umoja, SAP or similar Enterprise Resources Planning (ERP) tools is required. Experience in collecting, analysing and presenting data is required. Experience in the drafting of cases, guidelines and reports is required. 2 years or more of experience in data analytics, data reporting, or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.