Executive Assistant

 

Are you a master of organization who thrives in high-stakes, fast-paced corporate environments? Do you pride yourself on staying two steps ahead, anticipating needs before they even arise?

At Randstad Digital Switzerland, we connect exceptional talent with leading global businesses. On behalf of our prestigious client, we are looking for a highly proactive and trusted Executive Assistant to directly support two members of the Executive Committee (ExCom).

In this role, you won't just manage schedules—you will act as the operational anchor, ensuring our client’s leadership can focus on driving the business forward.

Your Impact & Responsibilities

Your main mission is simple but crucial: keep executives' backs free so they can lead effectively. You will achieve this by taking ownership of the following areas:

• High-Level Calendar & Agenda Management: Take full control of complex schedules for two ExCom members. You will strategically prioritize meetings, coordinate diverse stakeholders, and resolve scheduling conflicts proactively.

• Executive Support & Gatekeeping: Serve as the trusted, diplomatic first point of contact for internal and external partners, ensuring seamless and professional communication across the entire organization.

• End-to-End Coordination: Orchestrate meetings, corporate events, and complex travel itineraries. You'll handle the logistics, prepare essential materials and agendas, take concise minutes, and track follow-up actions.

• Leadership Activity Alignment: Help drive critical leadership initiatives by coordinating Management meetings, leadership forums, budget reviews, organizational updates, and cross-functional projects.

• Proactive Business Partnership: Anticipate administrative and operational bottlenecks, managing day-to-day office operations independently with discretion and a solution-oriented mindset.

What You Bring to the Table

To excel in this role, you should possess a blend of sharp organizational skills, emotional intelligence, and corporate savvy:

• Proven Track Record: Solid experience providing executive assistant support to C-level or ExCom members within a fast-paced, international corporate environment.

• The "Forward-Thinking" Mindset: You don’t just react to requests; you anticipate them. You are known for your proactive nature and ability to remain calm under pressure.

• Exceptional Communication: Diplomatic, discreet, and highly professional communication skills.

• Language Skills: Fluency in English and German with French or Italian a clear additional advantage.

• Tech Savviness: Advanced proficiency with modern office tools (MS 365, Teams, scheduling software) and a quick adaptability to new digital platforms.