Project Management Lead – Medical Affairs (Non-Manufacturing)

For our client, a global pharmaceutical company, we are looking for a Project Management Support to join the Medical Affairs team.

General Information:

• Start date: 01.10.2025
• End date: 31.03.2026
• Workplace: Zurich, Opfikon
• Workload: 100%
• Home Office: Yes
• Working hours: Standard

About the job:

This role focuses on delivering administrative and operational support around strategic key opinion leader (KOL) engagements, congress activities, and digital initiatives in close collaboration with the Digital, Data & Technology (DD&T) team.

Responsibilities:

KOL Engagement Support:

• Planning and logistics for KOL activities (meetings, bookings).
• Documentation and reporting of engagement outcomes in alignment with compliance.

DD&T Alignment:

• Act as the primary point of contact between Medical Affairs and DD&T.
• Manage and maintain the DD&T Medical Affairs roadmap.
• Support AI projects, website development, and other digital transformations.

Congress Administration:

• Build and manage a comprehensive Congress Tracker to coordinate activities.
• Oversee pre-, peri-, and post-congress communication (Emails, Science Day, briefings).
• Support integration of booth operations, KOL activities, symposiums, and sponsorship agreements.
• Prepare KOL engagements if needed (scheduling, creation of bios, documentation)
• Negotiate and finalize agreements with medical societies (e.g., sponsorships).

Project management for improvement of internal repository hub:

• Project management of the improvement plan of DRC 2.0 (vendor management, restructuring the content, write process/guidelines, aligning with content owners for new initiatives, communications)

Metrics and Reporting:

• Own and drive the GMA dashboard metrics to evaluate the impact of Medical Affairs activities (KOL engagements, congresses, digital tools).
• Provide regular updates and performance reports to Medical Affairs leadership.

Requirements:

• Bachelor’s degree in life sciences, business administration, or a related field.
• 2+ years in pharmaceutical, healthcare, or related industries, preferably in Medical Affairs or project management.
• Strong project management and multitasking abilities.
• Proficiency in digital platforms (e.g., Veeva insights, congress tools, DRC).
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational capabilities.
• Ability to liaise effectively with cross-functional teams (Commercial, DD&T, external stakeholders).
• A proactive and solutions-driven mindset.
• Effort and Collaboration:
• Collaborates with internal stakeholders, including Medical Affairs leadership, DD&T teams, Medial Affairs functions.
• Requires flexibility for tight deadlines, and strong commitment to ethical standards.

Sounds interesting? Apply now – we’re looking forward to receiving your applications!