Administrative Assistant (60-80%)

Reporting to the Head of Operations, you will provide effective support for the CEO office. We are looking for a well-rounded, inquisitive, and proactive self-starter, who takes responsibility for their tasks, is committed to achieving ambitious goals, and is open, flexible, and reliable. You are strongly motivated and care deeply about delivering at a high quality in a demanding highly professional and multicultural environment. 

Your Challenges and Opportunity to Contribute

 

CEO Office

• Manage internal projects
• Prepare, review, and finalize quarterly board presentations
• Coordinate document preparation and deliverables
• Curate team meetings
• Manage the calendars for the CEO office
• Coordinate a range of Investment Committee processes and checks

Human Resources

• Assist in hiring processes by creating job descriptions, screening CVs, and scheduling interviews
• Coordinate employee onboarding
• Handle general employee administration (e.g. project allocation, holiday tracking)

AML/Compliance

• Provide quarterly overviews of the Investment Committee meetings cadence
• Ensure timely coordination of AML training for required employees
• Quarterly update of the AML monitoring tool automation list

Office Management

• Manage and improve office logistics to ensure smooth operations
• Oversee office supply management

 

About You:

• Higher education or equivalent qualification
• 1-3 years of experience as an assistant or in a support role within a dynamic environment
• Proficiency in English is required; Kledge of German is a plus
• You are accurate, efficient, independent, flexible, and reliable
• Excellent proficiency in in MS Office (Outlook, Word, Excel, PowerPoint, etc.).
• You are solution-oriented, committed, and possess strong communication skills
• You like to work independently, are team-oriented, and proactive

 

How to apply?

Please submit your application in English including CV, cover letter, references, and degree certificates to [email protected].