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Administrative Assistant (60-80%)

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Offered by:

PG3 AG

Other
Zug

Reporting to the Head of Operations, you will provide effective support for the CEO office. We are looking for a well-rounded, inquisitive, and proactive self-starter, who takes responsibility for their tasks, is committed to achieving ambitious goals, and is open, flexible, and reliable. You are strongly motivated and care deeply about delivering at a high quality in a demanding highly professional and multicultural environment. 

Your Challenges and Opportunity to Contribute

 

CEO Office

  • Manage internal projects
  • Prepare, review, and finalize quarterly board presentations
  • Coordinate document preparation and deliverables
  • Curate team meetings
  • Manage the calendars for the CEO office
  • Coordinate a range of Investment Committee processes and checks

Human Resources

  • Assist in hiring processes by creating job descriptions, screening CVs, and scheduling interviews
  • Coordinate employee onboarding
  • Handle general employee administration (e.g. project allocation, holiday tracking)

AML/Compliance

  • Provide quarterly overviews of the Investment Committee meetings cadence
  • Ensure timely coordination of AML training for required employees
  • Quarterly update of the AML monitoring tool automation list

Office Management

  • Manage and improve office logistics to ensure smooth operations
  • Oversee office supply management

 

About You:

  • Higher education or equivalent qualification
  • 1-3 years of experience as an assistant or in a support role within a dynamic environment
  • Proficiency in English is required; Kledge of German is a plus
  • You are accurate, efficient, independent, flexible, and reliable
  • Excellent proficiency in in MS Office (Outlook, Word, Excel, PowerPoint, etc.).
  • You are solution-oriented, committed, and possess strong communication skills
  • You like to work independently, are team-oriented, and proactive

 

How to apply?

Please submit your application in English including CV, cover letter, references, and degree certificates to [email protected].