Executive Assistant Nestlé (w/m/x)

As an Administrative Assistant, you will provide high quality & proactive support to 2 Heads of the Confectionary business unit.



A Day in the Life of an Executive Assistant:

• Provide comprehensive administrative assistance tailored to the specific needs of each head of and their working area, demonstrating initiative and discretion in managing sensitive information.


• Maintain and update team lists, spreadsheets, absence records, and other key information, ensuring effective unit planning and organization.


• Oversee the management of Outlook calendars, including appointment scheduling.


• Draft and manage routine correspondence, short notes, and other documents using word processing, spreadsheet, database, or presentation software, following concise instructions.


• Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.


• Organize travel logistics, including flights, accommodations, transportation, and visa requirements, in accordance with Nestlé policies. Collaborate with markets as necessary to ensure cost-effective arrangements.


• Create and track the procure-to-pay process, including Purchase Requests (PR), Purchase Orders (PO), and Service Entry Sheets (SES).


• Prepare and follow up on expense reports, manage cash account transactions, and maintain accurate records of collections and distributions.


• Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.

Qualifications:

• Proficient in English


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)


• Strong organizational and multitasking skills with a solid experience in multitasking


• Excellent communication skills, both written and verbal.


• Ability to maintain confidentiality and exercise discretion.


• Detail-oriented with a focus on accuracy and efficiency.