Senior Secretarial Support Specialist (m/f/d)

For one of our Clients in the Zurich area, we are looking for a highly organized, proactive, and independent Senior Secretarial Support Specialist (m/f/d) to provide comprehensive administrative support to individuals, small teams, or a specific department.

This role is critical for ensuring smooth daily operations and requires a professional with a broad knowledge of operational procedures and excellent communication skills in both English and German.




General Information:

• Location: Zurich
• Contract: Temporary
• Start Date: ASAP
• Duration: 7 months (maternity leave cover: the duration of this assignment is dependent on the maternity leave of the current job holder and will be confirmed based on those parameters)
• Working Hours: 100%
• Type of working: 80% on-site presence and 20% home office flexibility

Responsibilities:
 

• Document Management: Extensive document editing, proofing, formatting, and production (paper and electronic)

• Administrative Support: Data entry, as well as paper and electronic document filing and archiving

• Scheduling & Coordination: Efficiently manage scheduling and coordination of meetings, complex diaries, and travel arrangements

• Communication: Act as a professional point of contact, receiving and relaying telephone messages from internal and external sources

• Process Oversight: May supervise specific secretarial/office support processes or small teams within General Secretarial/Office Support, Legal Function Secretarial/Administrative Support, or Executive Secretarial Support areas

• Team Support & Training: Provide assistance and training to junior staff members

Skills and Qualifications:
 

• Broad knowledge of operational procedures and administrative tools, typically obtained through extensive work experience or vocational/technical education is required

• Language Proficiency: Must be highly proficient in both English and German (spoken and written)

• Independence: Proven ability to work independently under own initiative with limited supervision for routine situations

• Problem-Solving: Capable of analyzing and resolving non-routine problems effectively

• Character: A candidate with a strong, positive character - demonstrating drive, a friendly demeanor, and a proactive initiative-taking attitude - will be considered, even if they possess less formal experience