Contract Administration & Export

Finance / Accounting

Major responsibilities:

  • Create sales orders in SAP based on pre-booked orders
  • Demands to be released with Varian factories and purchase orders to be placed with outside vendors
  • Organization of transportation of equipment by sea-freight, airfreight and truck
  • Issue all the necessary shipping documents in order to ensure equipment, provided either internally or externally, is shipped to the customer within the agreed deadlines according to contractual terms
  • Handling of complex letters of credit
  • Coordination of readiness of site with site coordinators
  • Invoicing and revenue recognition
  • Monitoring projects in terms of delivery and payment
  • Coordinate backlog activities (purchase orders, delivery schedule) according to contractual terms
  • Guarantee of adherence to import and export control procedures both in respect to Swiss and foreign regulations
  • Overall responsibility of systems projects

Qualification and Experience:

  • Commercial apprenticeship (KV) or equivalent education. Export diploma preferable
  • Minimum 2 – 5 years of experience in order processing, in export / import, contract or administrative activities and in handling letters of credit
  • Planning and organization skills
  • od skills in project coordination activities (orders from order receipt to delivery and acceptance)
  • Experience / kledge of PC applications such as Microsoft Office Tools and SAP
  • Excellent interpersonal communication skills
  • Fluency in German & English, both written and spoken. Additional languages are desirable

 Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.

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