Business Analyst – IT Representative

Are you a process-driven and solution-oriented Business Analyst with a passion for project management? We're looking for you to act as the primary interface between business stakeholders and the IT department, driving digital transformation!


Key Responsibilities

• Business Analysis & Requirements
• Collect, analyze, and document business requirements from internal clients (lawyers and support functions such as Marketing, HR, Finance, BD).
• Translate business needs into clear, actionable specifications for IT delivery.
• Ensure requirements and solutions are aligned with standards, governance, and compliance frameworks.
• Project Delivery & Reporting
• Manage and support small to medium-sized projects, following firm-wide standards and processes.
• Provide structured reports and updates to the Head of IT and project stakeholders.
• Track milestones, risks, and deliverables to ensure successful, timely outcomes.
• Stakeholder Engagement.
• Act as the Business–IT Representative, building strong relationships with lawyers and business functions.
• Ensure priorities and expectations are clearly aligned and communicated across teams.
• Deliver presentations, structured reports, and documentation to senior stakeholders.
• Productivity, AI & Tools
• Work in a fast-paced environment, ensuring rapid progress without compromising quality.
• Use AI-powered productivity tools (ChatGPT, Copilot, etc.) to draft, analyze, and accelerate documentation and reporting.
• Show a proactive willingness to automate recurring tasks and streamline daily work.
• Efficiently leverage:
• Microsoft 365 suite (Excel, PowerPoint, Teams, Outlook, SharePoint Online, OneDrive, etc.)
• On-premise Microsoft tools (e.g., SharePoint Server, Microsoft tool suite).
• Work with modern project management and collaboration platforms (ClickUp, Jira, Trello, Asana, or equivalent).

Qualifications & Experience

• Education (minimum): Diploma in Business Administration, Information Systems, Computer Science, or a related field.
• Experience: At least 5 years as a Business Analyst, with additional project management experience preferred.
• Certifications (preferred, not mandatory):
• Business Analysis: CBAP, CCBA, PMI-PBA, or equivalent.
• Project Management: PMP, PRINCE2, CAPM, or Agile/Scrum certifications.
• IT/Process: ITIL, Lean Six Sigma, or equivalent.
• Proven ability to work in a structured and fast-paced environment, delivering solutions quickly and efficiently.
• Strong stakeholder management skills, including engagement with lawyers and business services leaders.
• Demonstrated excellence in reporting, documentation, and structured presentations.
• Proven track record in requirements gathering and solution-oriented project delivery.
• Industry experience in law, insurance, finance, or other professional services is a strong plus.
• Highly driven, autonomous, and results-oriented.
• Advanced user of both Microsoft 365 (cloud) and on-premise Microsoft tools; able to work efficiently in hybrid environments.
• Hands-on experience with modern project management and collaboration platforms (ClickUp, Jira, Trello, Asana, or equivalent).
• Demonstrated ability to leverage AI tools and automate daily work tasks for speed and efficiency.

Skills & Competencies

• Languages: Native or fluent German (mandatory); English C1 level.
• Ability to thrive in a fast-moving, demanding environment.
• Exceptional stakeholder engagement and communication skills.
• Strong organizational, coordination, and reporting abilities.
• Analytical, structured, and solution-oriented mindset.
• Ability to manage multiple priorities under time pressure while respecting processes.
• Comfortable working independently while aligned with IT leadership.

We thank you for your application!