Executive Assistant

This role offers a unique opportunity to work within one of the world's most innovative banks.

As an Executive Assistant in the JP Morgan Payments team, you will provide senior-level support in a dynamic, fast-paced environment. You should have a proven track record as an Executive Assistant, with experience supporting senior stakeholders and a team of at least 10-15 people, and interacting with clients and their assistants in a corporate setting. Ideally, if you can can demonstrate a high degree of flexibility and adaptability, as well as the ability to operate effectively in a confidential and demanding environment.

Job responsibilities:

• Provide daily executive support to the Swiss Payments team, including senior bankers
• Manage complex calendars, scheduling meetings, calls, and coordinating off-sites and client events
• Serve as the primary point of contact for clients and client assistants, managing high-level interactions and coordinating schedules
• Handle client interactions and departmental scheduling, ensuring seamless communication and coordination
• Collaborate with other stakeholders, delegating tasks as needed
• Arrange complex global travel and entertainment bookings while monitoring and enforcing compliance with company policies, ensuring timely submission of required documentation
• Utilize internal systems for data entry, reporting, and information management
• Maintain distribution lists, technology usage, and administrative tasks
• Support projects and training initiatives to enhance team operations
• Provide coverage for assistants across other Lines of Business as required

Required qualifications, capabilities, and skills:

• Proficiency in English and German, with strong communication skills
• Proven experience as an Executive Assistant, with a track record of managing complex calendars and supporting senior stakeholders
• Prior experience interacting with clients, demonstrating professionalism and effective communication
• Expertise in arranging complex travel and optimizing schedules and costs
• High attention to detail and ability to deliver quality results under pressure
• Strong team player with a positive, solution-oriented mindset
• Interest in technology and familiarity with expense systems
• Adaptability to changing priorities and an understanding of the Payments banking environment
• Ability to act as a role model, maintain professionalism, and ensure compliance with internal policies
• Proactive in identifying and escalating concerns or issues to maintain operational integrity

Preferred qualifications, capabilities, and skills:

• French and Italian will be a plus