Executive Assistant (m/w/d) 80-100%

For a Client in Canton Zug, we are currently in search of an Executive Assistant 80-100%
As a key member of the administrative team, you will act as a strategic partner to our leadership, ensuring operational excellence in a fast-paced, global environment.

Your Responsibilities:

Executive Support: Provide high-level administrative partnership, including proactive calendar management, meeting prioritization, and seamless coordination across multiple international time zones.

Travel & Expense Management: Orchestrate complex international travel itineraries and manage the full cycle of expense reporting and reconciliations in line with company policy.

Meeting & Event Coordination: Lead the organization of internal and external meetings?from agenda preparation and technical setup to capturing minutes and driving follow-up actions.

Digital Workplace Management: Maintain and optimize digital collaboration tools (e.g., SharePoint, departmental hubs), ensuring information is structured, secure, and easily accessible.

Onboarding & Integration: Facilitate the smooth integration of new team members by managing system access, tool training, and process walkthroughs.

Project & Operational Support: Coordinate cross-functional initiatives by tracking deliverables, managing document control/archiving, and supporting procurement activities (PO raising and vendor management).

Stakeholder Liaison: Serve as a professional first point of contact for global stakeholders, handling communications with high discretion and preparing executive-ready presentations and dashboards