Executive Assistant (w(m/x) - Nestlé S.A.

Snapshot

Location : Vevey, Switzerland

Company : Societé des Produits Nestlé S.A.

Act : Full-Time 100%

Type of Contract : Temporary Contract

Start date: asap

End date: 31.12.2025

Position Summary

As an Executive Assistant, you will provide high quality & proactive support to the Head of Food Zone Europe and the team. You will keep the agenda, manage the administrative tasks and prioritize commitments in order to respect deadlines.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

A Day in the Life of an Executive Assistant

• Proactive and anticipative approach to the Head of Food Europe agenda
• Ensure involvement and engagement to gain full autonomy in agenda and priorities management
• Manage general administration activities with efficiency: anticipate, prioritize incoming mail and prepare meetings / information as required to ensure timely follow-up (i.e. for correspondence, minutes, presentations, etc.) • Act as the first contact point for internal and external stakeholders.
• Organize and coordinate the Leadership team meetings, special events/workshops/conferences
• Manage travels & process travel expenses
• Maintain content of digital platforms and contribute to innovative solutions
• Support in the PR/PO process
• Act as "super-user" for the deployment of new Nestlé solutions (IT/office tools, processes and policies)
• Coordinate new employee arrivals & departures process
• Support team initiatives and projects What will make you successful

What will make you successful

• Confirmed experience as an Executive Assistant or 5 years’ experience in a similar role
• Ability to connect the dots, anticipate & take initiative
• Excellent stakeholder management, and organization skills; lean communication & interpersonal skills
• Strong attention to details and capacity to work within tight deadlines and multitask
• Dynamic, flexible & agile with can-do attitude
• Service-oriented, open-minded and problem solver
• Experience working with collaborative tools: MS Teams, Zoom etc.
• ISIT savvy, very good command of Microsoft Office (especially PowerPoint), SAP & Concur
• Fluency in English and French