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Personal Assistant | part-time 60% (option to increase)

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Offered by:

BARNICKEL & FELLOWS

Customer service
Zug

This role has newly been created and would involve assisting the family new to Switzerland in setting up and managing their new life in Zug beginning in the summer of this year. You will be supporting the family—a couple with two children (three and six years old)—with all tasks in order to make their transition to life in Zug as smooth and friendly as possible. The family requires a part-time work capacity, which can be gradually increased. A nanny will take care of the children throughout the day. You will provide 360° support in planning and coordinating the day-to-day private life and take care of concerns that need to be resolved pragmatically and efficiently during the day. Most information will flow via e-mail and smartphone. 

Your tasks at a glance:
  • During the first months, supporting the family’s settling in Switzerland (i.e., administrative formalities, dealing with Swiss authorities, obtaining healthcare, banking, driver’s licenses, and whatever else is required to facilitate their life and assimilation into their new country).
  • Scheduling appointments, diary management, dealing with medical affairs; coordinating housing matters; researching and arranging extracurricular activities; scheduling after-school activities for the children.
  • Supporting one family member in her business activities and step by step taking over more business-related tasks.
  • Organizing vacations and events for the family, booking restaurants, liaising with the EAs (in New York and Switzerland) for all travel requirements.
  • Dealing with external service providers, e.g., comparing offers, and supporting private property issues.
  • Finances – recording accounts, paying bills, etc.
  • Working with household and maintenance staff.
  • Ad hoc project management.
  • In a nutshell: With a lot of initiative, you will ensure that everything runs smoothly. 

 
Your skills and abilities:

  • Related experience as a personal assistant e.g. luxury hotel industry,  a family office, crypto finance, or similar.
  • Fluency in English and German.
  • Competent in ogle Workspace, a flair for productivity apps, and collaboration platforms.
  • Outgoing, personable, warmhearted, and radiating a positive work ethic and good manners.
  • A service-driven and proactive self-starter who can problem-solve.
  • Excellent planning and organizational skills, as you will be managing many tasks independently.
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions.
  • Mobility and flexibility; ready to tackle changes in plans under short notice.
  • Sincere discretion and confidentiality.
  • Driver’s license; immaculate character reference.

 
The family loves building relationships with those who support them, and hard work will be valued and rewarded. This is a fantastic opportunity, with the scope to transform the role and make it your own. You can expect a non-ordinary scope of work, characterized by projects in the family’s private area. Are you motivated with a firm intention to see a long-term perspective? Then we are excited and look forward to receiving your application package, including your cover letter, resume, references, and educational diploma, via email at [email protected], ref: «PA60». ​ Barnickel & Fellows  |  Talstrasse 58  |  CH-8001 Zürich  |  +41 44 269 50 25