Document Controller

For one of our clients, a world leader in the CDMO industry and biotechnology, we are currently looking for a Document Controller.

General Information:

• Start date: 02.01.2026
• Duration: 6 months with the possibility of extension
• Workplace: Stein
• Workload: 100%
• Home office: Not possible, 100% onsite
• Working hours: Standard

About the job:

We are looking for a detail-oriented Document Control Specialist to manage the documentation life-cycle for a major pharmaceutical client. You will be responsible for developing, implementing, and maintaining an efficient document control system that adheres to stringent regulatory standards. Your expertise will be key to ensuring the availability, accuracy, and integrity of all critical organizational documentation.

Your Profile:

The ideal candidate will possess strong communication skills, exceptional attention to detail, and a solid understanding of pharmaceutical industry standards and regulations.

Tasks & Responsibilities:

• Establish and maintain an efficient document control system, ensuring the accurate storage, retrieval, and distribution of company documents.
• Develop and implement document control procedures to meet regulatory requirements and industry best practices.
• Collaborate with cross-functional teams to review, revise, and approve documentation, ensuring accuracy, completeness, and adherence to regulatory guidelines.
• Maintain document control databases, tracking systems, and electronic repositories to ensure version control and access controls are properly managed.
• Ensure proper organization and filing of documents, maintaining a logical and easily navigable structure.
• Conduct regular audits and inspections of documents, identifying and addressing discrepancies or non-compliance issues promptly.
• Train employees on document control processes, systems, and best practices, ensuring adherence to established procedures.
• Collaborate with internal and external stakeholders to coordinate document reviews, approvals, and revisions within specified timelines.
• Support the preparation and execution of regulatory inspections and audits related to document control processes.
• Stay updated on industry trends, regulations, and guidelines related to document control, making recommendations for process improvements as needed.

Requirements:

• Bachelor's degree in a relevant field such as pharmacy, life sciences, or a related discipline.
• Proven experience in document control within the pharmaceutical industry, with a strong understanding of GMP (Good Manufacturing practices), GLP (Good Laboratory Practices), and other relevant regulations.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.
• Language requirements: German – fluent, English – fluent.
• Ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.
• Proficient in Microsoft Office Suite and other document management tools.
• Strong analytical and problem-solving skills.
• High level of integrity and the ability to handle sensitive and confidential information.
• Self-motivated individual with a keen eye for detail and a passion for maintaining regulatory Compliance.

Sounds interesting? Apply Now - we are looking to receive your applications!